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India and US Entity Setup That Gets You Operational Without the Compliance Headaches
Setting up a business entity in a new jurisdiction is straightforward on paper — register, comply, operate. In practice, the wrong entity choice, a missed filing, or an incorrectly structured holding arrangement can cost significantly more to fix than to get right the first time. Aryan Consultancy guides businesses through entity setup in India and the United States — from structure selection and registration through to day-one accounting readiness and compliance alignment.
Who This Is For
This service is designed for three types of clients. US companies expanding into India who need a subsidiary, liaison office, branch, or project office set up correctly under FEMA and Companies Act requirements. Indian companies setting up a US entity — LLC, C-Corp, or S-Corp — to serve US clients or raise US investment. And startups and growth-stage businesses that need the right structure from the beginning rather than an expensive restructure later.
India Entity Setup for US and Foreign Companies
Entity Type Selection
The right entity type depends on your intended activities, ownership structure, repatriation requirements, and long-term plans. We advise on the key options — Private Limited Company, Limited Liability Partnership, Liaison Office, Branch Office, and Project Office — and recommend the structure that best fits your operational and compliance profile.
Registration and Incorporation
End-to-end management of the registration process — MCA filings, Director Identification Numbers, Digital Signature Certificates, Certificate of Incorporation, PAN, TAN, and GST registration. We handle the paperwork and coordinate with your legal counsel where required.
FEMA and RBI Compliance
Foreign investment into India is governed by FEMA and RBI regulations. We ensure your inward remittances are structured correctly, FC-GPR and FC-TRS filings are completed on time, and your entity remains compliant with reporting obligations from day one.
Accounting System Setup for India Operations
Once registered, we configure Tally or your preferred accounting system for India operations — GST-compliant chart of accounts, TDS configuration, payroll setup under PF and ESI, and month-one accounting readiness so your books are clean from the first transaction.
US Entity Setup for Indian and International Companies
Entity Type Selection
For Indian companies entering the US market, the entity choice affects tax treatment, investor eligibility, and operational flexibility. We advise on LLC vs C-Corp vs S-Corp based on your business model, ownership structure, and whether you intend to raise US venture capital or operate as a service subsidiary.
State Registration and EIN
We coordinate the state registration process, Employer Identification Number (EIN) application, registered agent setup, and initial compliance requirements — including sales tax nexus assessment and any state-specific licensing relevant to your industry.
QuickBooks Setup for US Operations
As a QuickBooks ProAdvisor Level 2, we configure QuickBooks Online for your new US entity — US-GAAP compliant chart of accounts, bank feed setup, payroll integration, and 1099 contractor configuration — so your accounting is compliant and reporting-ready from the first month.
Cross-Border Accounting and Reporting
For businesses operating in both India and the US, we build the reporting bridge — consolidated MIS that maps your India Tally data and US QuickBooks data into a single management view, with transfer pricing documentation support and intercompany transaction structuring.
How We Work
Engagements begin with a one-week scoping call and structure review. We assess your business model, ownership requirements, jurisdiction preferences, and compliance obligations. We then prepare a setup roadmap with timelines, costs, and sequencing. Implementation follows in phases — entity registration first, then accounting setup, then compliance framework. We hand over a fully documented, operational entity with clean books and a clear compliance calendar.
Frequently Asked Questions
Q: How long does it take to set up a Private Limited Company in India?
A: A standard Private Limited Company incorporation in India typically takes two to four weeks from document submission to Certificate of Incorporation, assuming all director KYC and shareholder documents are in order. GST registration follows within one to two weeks after incorporation.
Q: What is the minimum investment required to set up a subsidiary in India?
A: There is no statutory minimum paid-up capital for a Private Limited Company in India under current rules. However, practical considerations around banking, compliance costs, and operational needs typically make a minimum initial capitalisation of USD 10,000 to USD 50,000 advisable depending on the nature of operations.
Q: Can an Indian company set up a US LLC without a US address?
A: Yes. Indian companies and individuals can set up a US LLC or C-Corp without being physically present in the US. A registered agent provides the required US address for state registration purposes. We coordinate the full remote setup process.
Q: Do you handle the legal filings or only the accounting and compliance setup?
A: We handle accounting setup, compliance structuring, tax registration, and financial system configuration. For legal filings such as incorporation and contracts, we work alongside your legal counsel or can refer you to trusted legal partners in India and the US.
Q: What ongoing compliance is required after entity setup?
In India, ongoing obligations include monthly GST returns, quarterly TDS filings, annual ROC filings, statutory audit, and income tax return. In the US, obligations include annual state filings, federal and state income tax returns, payroll tax deposits, and 1099 filings. We can manage all of these as part of an ongoing engagement.
Case Study
Indian IT Company US Entity Setup
An Indian IT services company wanted to set up a US C-Corp to contract directly with US clients and eventually raise seed funding. Aryan Consultancy advised on the Delaware C-Corp structure, coordinated EIN registration, set up QuickBooks Online with a US-GAAP chart of accounts, and configured contractor payment workflows for 1099 compliance. The company signed its first US client contract within six weeks of engagement start with a fully compliant accounting system in place.
About the Author
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This content is developed under the guidance of a Chartered Accountant with over 30 years of experience in accounting, audit, financial reporting, and process design for growing businesses.
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Aryan Consultancy specializes in building structured financial control systems, including approval workflows, audit trails, and operational integrations across accounting platforms such as QuickBooks, Tally, and ERP systems.