Aryan Expense Approval System

Service Description

The Aryan Expense Approval System gives your team a structured, browser-based workflow to submit, approve, and track expense requests — deployed on your Google Workspace in 24 business hours. No app to install. No servers to manage. No per-user licensing. The problem it solves: Most small and mid-size businesses manage expense approvals over WhatsApp, email, or verbal agreement. There is no audit trail, no consistent approval record, and no real-time visibility into what is pending. When the auditor or the CFO asks who approved a payment, it takes 20 minutes to find the answer — if it can be found at all. This system fixes that. What your team gets: — Record Desk: Staff submit expense requests through a simple form — invoice details, supplier name, expense category, branch location, and document upload. Each request gets a unique reference number automatically. — Approval Desk: Managers log in, review pending requests, and approve or return them with remarks. Full request history is visible at all times. — Report Desk: Finance accesses a live grouped report showing all requests by status — pending, approved, returned. No chasing required. What is included in the standard edition: — Fully configured system deployed on your Google Workspace — Up to 3 user logins: Record Desk, Approval Desk, Report Desk — Your branches and expense categories configured to your specifications — Google Drive storage for all uploaded documents — Unique request reference numbers with your chosen prefix — 30 expense submissions per month — 1 year of access. No recurring maintenance charges. After booking: You complete a short onboarding form with your company and configuration details. We deploy your instance within 24 business hours. You receive your app URL and login credentials by email. Your team starts submitting and approving expenses immediately. Customisation available on request: Additional user logins, extra approval tiers, email notifications, custom branding, higher submission limits, multi-location reporting, and integration with existing Google Sheets or ERP systems. Quoted separately. Service terms: Access is for 1 year from deployment date. The 30 submissions per month limit resets on the 1st of each calendar month. A Google account is required. Refunds are not available after deployment.